Board of Trustees Meeting Minutes August 8, 2011

Board of Trustees
Meeting Minutes
August 8, 2011
 
Public Budget Hearing
Mr. Van Blaricum opened the Public Budget Hearing at 6:30 p.m.  Mr. Adams reviewed the budget that was published in the Pratt Tribune on July 29.  Mr. Adams also explained the budget handout and we have ten (10) days between budget publication and the public budget hearing.  Dr. Wojciechowski stated that the Board had reviewed the budget in great detail.  The Board reviewed the budget by division and also by labor and non labor expenditures.  All of the Board’s questions were answered satisfactorily.
Questions from the Public
Mr. Van Blaricum asked if there were any questions from the public.  There were none.
Response from the Board
Mr. Van Blaricum then asked for a closing response from the Board.  The Board felt the budget workshop had covered the budget very clearly before this meeting and that the budget was satisfactory.  The hearing was closed at 6:45 p.m.
 
Call to Order
The Pratt Community College Board of Trustees meeting was called to order at
 6:45 p.m. by Ken Van Blaricum, Chair.
Stan Reimer, Wendell Howell, Mike Koler, Jeff Shumway, Michele Hamm, and Ken Van Blaricum, were in attendance. Jenny Larrison was absent. Also in attendance were President Dr. William Wojciechowski, Vice President of Instruction Jim Stratford, Vice President of Finance and Operations Kent Adams, Vice President of Students & Enrollment Management Lisa Miller Perez, Athletic Director Kurt McAfee, Dean of Nursing Gail Withers and Dean of Technical Instruction/Assistant VP of Instruction, Dr. Joe Varrientos.  The faculty was represented by Kip Chambers, and the staff was represented by Cindy Lambert. Carol Bronson, Pratt Tribune reporter, was also present. Recorded by Debbie Hearn, Clerk.
 
Pledge of Allegiance
Mr. Howell led the group in the pledge of allegiance.

INTRODUCTION OF GUESTS
Dean of Technical Instruction/Assistant V.P. of Instruction, Dr. Joe Varrientos, and Carol Bronson from the Pratt Tribune were introduced.
SPECIAL ACTION FOR BOARD APPROVAL
Mr. Van Blaricum called for a motion to approve the FY2012 Budget.  Mr. Howell moved that the Board approve the budget. Mr. Shumway seconded. Motion carried.
SPECIAL TOPIC FOR DISCUSSION:  Technical Education Equity Lawsuit Update.
Mr. Adams reported that the judgment was for 1.3 million to be divided by the three colleges involved (Cowley County Community College, Dodge City Community College and Pratt Community College).  Mr. Adams explained that PCC has not yet seen any allocation of funds. If KBOR does allocate funds PCC should receive approximately $631,000.  This money would be distributed in January 2012.  Mr. Shumway asked if the other community colleges could appeal, Mr. Adams said it was a possibility.  Mr. Van Blaricum stated that there was only a certain amount of days the colleges would have to appeal, so PCC should know shortly if any of the colleges did.
BOARD OF EDUCATION TOPIC:  Program Development Process
Mr. Stratford reviewed the procedure community colleges must follow to get a new program approved.  See (pp.6-8).  To get course approval is much easier than a program.  KBOR designates the tier for a technical course. 
COMMUNICATIONS TO BOARD
The calendar in Exhibit D was reviewed.  Ms. Hearn announced that the Board had received several thank you notes from 4-H members and shared with the Board that PCC had received the President’s Higher Education Community Service Honor Roll.  Pratt Community College was the only community college in Kansas to receive this honor.  Dr. Wojciechowski presented Mr. Van Blaricum and the Board the Barnyard Olympics Traveling Trophy given to PCC staff competing in events at the Pratt County Fair.
 
CONSENT AGENDA
Minutes of the July 18, 2011 Regular Meeting were presented in Exhibit E.
Personnel Actions were presented in Exhibit F. 
Dr. Wojciechowski reported that after the agenda was printed there were a few changes.  Dana Rose went from Clinical Instructor to Director of Campus Nursing Program.  Barbara Cress went from Adjunct Nursing Instructor to FT Nursing Instructor, Pratt Campus.  Andy Hamilton resigned as the Assistant Women’s Basketball Coach/Student Success Specialist. Shane Wedd resigned as Assistant Baseball Coach. Also a clarification that Mervyn Wiltshire, he is a parttime employee.

Financial Reports were presented in Exhibit G.
Mr. Adams reported that most of the changes in the financials were due to time phasing of budgeted expenditures.
Enrollment Management Report was presented in Exhibit H. 
Ms. Miller also invited the Board to come to campus August 21 to meet and greet the students. She also reminded the Board of the picnic at Lemons Park and encouraged Board members to join the PCC students and staff at Relay for Life on August 19.  Mr. Stratford reported that EduKan is the fastest growing online provider in the state, and is doing very well.  Also that EduKan is purchasing expensive computer software that will be available for PCC’s use.
Development/Foundation Report was presented in Exhibit I.
Management Information Systems (MIS) Reports were presented in Exhibits J & K
KBOR Report - KBOR did not meet in July.
TEA – TEA did not meet in July.
Credit Hour Audit – was presented in Exhibit L.
Administrative Policies were presented in Exhibit M.
Mr. Van Blaricum requested a motion to accept the Consent Agenda.  Mr. Shumway moved that the Consent Agenda be approved and Mr. Howell seconded.  Motion carried.
ACTIONS FOR BOARD APPROVAL
Wavier of Board Policy 3-07 – for the sole source purchase of two laptop computers and six desktop computers from Dell Computer in the amount of $10,388.30.  This is a sole source purchase to continue with the Dell computer refresh program.  This is paid from the technology grant and vocational capital outlay grant with a 50 percent institutional match.  Mr. Shumway moved the Board approve the wavier and Ms. Hamm seconded.  Motion carried.
Athletic Insurance Bids - were presented by Mr. Adams.  He explained that the administration would like PCC to stay with the same insurance company (Dissenter Reed) and third party agent and drop our deductible to $1,000.  The bid came in at $50,463. The $1,000 deductible from the current carrier and the catastrophic provision were recommended by the administration.  Mr. Koler moved the Board approve the bid for athletic insurance from Dissenter Reed and Mr. Shumway seconded.  Motion carried.
Board Policy Review: First reading of Board Policy 3-07: Purchasing was presented in Exhibit P.  There were no changes, Mr. Shumway asked if PCC requested bids from Pratt merchants, Mr. Adams explained that PCC does request bids from Pratt merchants, and there are times when PCC gets no response. Therefore, the college must choose another vendor.  Mr. Van Blaricum asked for a motion to approve the policy.  Mr. Howell moved and Ms. Hamm seconded. Because there was no change, a second reading was waived.  Motion carried.
 
Board Policy 4-05: Freedom of Expression in the Fine and Performing Arts was presented in Exhibit Q.  There were no changes.  Dr. Wojciechowski reported that the faculty does review a proposed performance very carefully. If the faculty believes that the program is not fit for children (which does not happen very often), it will be advertised that way.  Mr. Van Blaricum asked for a motion to approve Policy 4-05, Ms. Hamm moved to approve the policy and Mr. Howell seconded. Because there was no change, a second reading was waived.  Motion carried.
 
ORAL REPORTS
ACCT//KACCT – Mr. Van Blaricum reported on the upcoming ACCT conference in Dallas.  Because  Mr. Van Blaricum serves on a few of the national committees, he will be going to the Dallas conference.  Mr. Van Blaricum also reported that the next KACCT meeting will be held at Highland Community College, and recommended that Board members should attend if possible.
FACULITY -    Mr. Chambers had no formal report.
STAFF – Ms. Lambert did not have anything to report.
WRAP UP
Comments from the general public – There were none.
Closing comments from the President – Dr. Wojciechowski reported that the administration is looking forward to a good year, and critical positions have been filled.  He explained that because of the budget cuts, some areas would be stressed.  He thanked the Board on behalf of the staff for setting aside some funds for salary increases.  Nursing classes are full, as well as EPT.
Closing comments from the Chairman of the Board - Mr. Van Blaricum reported that we have a good team and good students, and he was very optimistic for the upcoming year.
 
DATE/TIME OF NEXT MEETINGS
·        September 19, 2011: Regular Board Meeting in the Riney Student Conference Center at 7:00 p.m.  Board Dinner will be at 6:30 p.m.
·        October 17, 2011: Regular Board Meeting in the Riney Student Conference Center at 7:00 p.m.  Board Dinner will be at 6:30p.m.
Mr. Van Blaricum reminded everyone that starting in September the meeting time was 7:00 p.m.
EXECUTIVE SESSION FOR PERSONNEL MATTERS
At 8:00 p.m. Mr. Shumway made a motion that the Board go into Executive Session for no more than 30 minutes.  At 8:30 p.m. Mr. Howell moved to return to the regular Board meeting, Ms. Hamm seconded.  Motion carried.
MOTION TO ADJOURN
Mr. Koler moved to adjourn the regular meeting. Ms. Hamm seconded.  Motion carried. Meeting was adjourned at 8:32 p.m.