Board of Trustee Minutes from October 17, 2011

 
Board of Trustees Meeting
Monday October 17, 2011
 
Riney Student Conference Center,
Meeting Called to Order @ 7:00 p.m.
 
 
 
 
CALL TO ORDER
 
The Pratt Community College Board of Trustees meeting was called to order at 7:00 p.m. by Ken Van Blaricum, Chair.
 
Stan Reimer, Wendell Howell, Mike Koler, Jeff Shumway, Jenny Larrison and Ken Van Blaricum were in attendance. Absent was Michele Hamm.    Also in attendance were VP of Finance and Operations Kent Adams, VP of Instruction Jim Stratford, VP of Students & Enrollment Management Lisa Perez Miller, AD Kurt McAfee and Dr. Wojciechowski.  The faculty was represented by Kip Chambers, staff was represented by Eric Webb and the students were represented by Derek Schmidt and Tiffany Nixon. Also attending were Gale Rose, Pratt Tribune reporter, Amy Jackson Director of Student Success and Ann Ruder Director of Admissions & Enrollment Services and Darrell Johnson Project Director of the DOE Grant. Recorded by clerk, Debbie Hearn.
 
PLEDGE OF ALLEGIANCE
 
Mr. Reimer led the group in the pledge of allegiance.
 
INTRODUCTION OF GUESTS
 
Gale Rose representing the Pratt Tribune, Darrell Johnson Project Director of the DOE Grant, PCC representatives Ann Ruder from Admissions, an Amy Jackson from Student Success. Also present were Derek Schmidt and Tiffany Nixon representing the students.
 
STUDENT REPORT
 
Derrick Schmidt and Tiffany Nixon represented the students at the Board of Trustees meeting.  They both are active in theater.  Mr. Schmidt is assisting with the current production on Smokey Joe’s Café, behind the scenes, and Ms. Nixon will be part of the cast on stage.  They invited everyone to come out to see Smokey Joe’s Cafe. Mr. Schmidt also informed the Board of the car show that will be from 5-7 p.m. before the dinner show starts.
 
SPECIAL TOPIC FOR DISCUSSION – Transition of Students with Disabilities
Ms. Ruder and Ms. Jackson presented a power point presentation on the Transition of Students with Disabilities.  There are several differences for the students from high school to college.  Ms. Ruder explained that by law, PCC cannot ask the student if they have any disabilities. The student must come to a PCC staff member and ask for assistance.  Ms. Jackson explained that there are many different ways PCC can assist a student.  Through the admissions process the student can choose to identify that they have a disability and request assistance. There can be academic adjustments made by the college, such as reduced course loads or extended time on tests.  Also there are auxiliary aids that the college can offer the students. 
 
 
 
BOARD OF EDUCATION TOPIC:   Accountability of Auxiliary/Agency Funds
Mr. Adams reviewed the Auxiliary/Agency Funds.  Mr. Adams discussed how the different organizations at PCC complete different processes to add money to the accounts, such as the Automotive Department and Ag Department doing repair work on equipment and vehicles.  The two departments buy the parts and then charge 10% over the cost of parts to the customers; this helps the college and also gives the students hands on experience. Mr. Adams then explained that for the Agency Funds, the college is the fiscal agent that oversees the funds. When the money is collected it is deposited in an agency fund, and then the bills can be paid upon approval by the Financial Working Group.
 
 
COMMUNICATIONS TO THE BOARD:
 
The calendar in Exhibit C was reviewed. Ms. Hearn read a thank you note from the PCC Foundation for 100% commitment to the PCC Foundation Scholarship drive.
 
CONSENT AGENDA:
 
Minutes of the September 19, 2011 Regular Meeting were presented in Exhibit D.
There were no additions or corrections to the minutes.
 
Personnel Actions were presented in Exhibit E.
There were not any questions on the Personnel Actions.
 
Financial Reports were presented in Exhibit F.
Mr. Adams reported that there were no areas of variance to report.
 
Enrollment Management Report was presented in Exhibit G.
Dr. Wojciechowski reported that once the President’s Cabinet reviewed the enrollment numbers, that PCC may have to position itself for more budget cuts.  Currently PCC is even with last year’s enrollment numbers.  Pre-enrollment has begun for the spring semester.
 
 
Development/Foundation Report was presented in Exhibit H.
There were no questions on the Development/Foundation report.
 
Management Information Systems (MIS) Reports were presented in Exhibits I-K.
There were no questions on the MIS reports.
 
KBOR Report was presented in Exhibit L.
There were questions on the KBOR report.
 
TEA Report was presented in Exhibit M.
There were no questions on the TEA report.
 
Transition from Bi-level to 1 + 1 Nursing Program was presented in Exhibit N.
Ms. Withers reviewed the handout on 1 +1 nursing program.  After some discussion the Ms. Larrison moved that PCC move to the 1+ 1 Nursing and Mr. Howell seconded it.  Motion carried.
 
DOE Status of Projects was presented in Exhibit O.
Mr. Johnson presented a simulation program that PCC students would use in their classes.  Mr. Johnson also showed a sample test online the students would be taking and explained how it would be scored.
 
Title III Monthly Update was presented in Exhibit P.
There were no questions on the Title III report.
 
Administrative Policies were presented in Exhibit Q.
 
Mr. Van Blaricum requested a motion to accept the Consent Agenda.  Mr. Howell moved that the Consent Agenda be approved and  Ms. Larrison seconded, motion carried.
 
ACTIONS FOR BOARD APPROVAL
 
Wavier of Board Policy 3-07
 
The administration requested the waiver of Board Policy No. 3-07 for the sole-source purchase of Turnitin software license for 2011-12 in the amount of $3,000 from Turnitin Software.  This is a sole-source purchase to continue with the current software used for checking assignments for plagiarism.
 
The administration also requested the waiver of Board Policy No. 3-07 for the sole-source purchase of replacement sprinkler heads for the fire system in the amount of $2,730 from Simplex Grinnell.  This is a sole-source since the fire systems are serviced by Simplex Grinnell.
 
Mr. Shumway moved that the Board accept the purchase of the Turnitin software license and also that the Board approve the purchase of replacement sprinkler heads from Simplex Grinnell.  Mr. Howell seconded and motion carried.
 
 
 
Board Policy Review: First Reading:
 
            A. Board Policy 4-08:  Role and Responsibility for Student Success, was presented in Exhibit T.  Mr. Howell moved that the Board approved policy 4-08 and waives the second reading.  Mr. Reimer seconded the motion.  Motion carried.
 
            B.  Board Policy 4-10:  Gift Policy and Procedures was presented in Exhibit U.  Mr. Howell moved to except policy 4-10 and waive the second reading.  Mr. Koler seconded the motion.  Motion carried.
 
            C. Board Policy 7-01:   Scholarship Policy for Pratt County High School Senior Grant was presented in Exhibit V.  Mr. Howell moved that the Board approve policy 7-10 and waive the second reading.  Mr. Shumway seconded the motion.  Motion carried.
 
Other Oral Reports
ACCT/KACCT –  Mr. Van Blaricum reported on the ACCT Conference in Dallas.  Mr. Van Blaricum attended the Student Success Symposium and felt it had some very good information that he would be passing along to the Board at a later date.
Mr. Van Blaricum also reported on the KACCT meeting.  KBOR invited the KACCT executive committee members to be on a panel at the October KBOR meeting.
 
Faculty – Mr. Chambers reported that mid-terms exams are over and the staff is busy with pre-enrollment. Mr. Chambers also reported that the PCC performing arts received two grants based on a proposal written by Misty Beck, Theatre/Drama instructor.
 
Staff – Mr. Webb reported that the staff continues to work on the customer service improvements and also planned activities for staff to get know each other.
 
Wrap-up:
Mr. Rose commented on the upcoming musical Smokey Joe’s Café.  He was able to sit in on rehearsal and said it was very good.
 
Mr. Van Blaricum announced the next Board meeting would be November 21 at 7p.m.  There will be no dinner prior to the meeting.
 
Mr. Van Blaricum adjourned the meeting at 9:25 p.m.